How to run the first round
One opening per client role. Keep each client’s requirements, questions and shortlist separate, so one client’s criteria never shape another client’s ranking.
Standard facts first, client specifics second. Ask every candidate the same availability, salary and notice questions, then the few that matter to that client.
Send the answers with the shortlist. Let the client read what the candidate said, not only your recommendation.
Tell candidates who will see their answers. Candidates should know their answers go to the agency and may be shared with the employer you recruit for. Check your own obligations under the Personal Data Protection Act 2010 before sharing.
First-round questions to ask
“Which kinds of roles, and which locations, are you open to?”
Why ask it. One conversation can match a candidate to more than one client.
“What salary are you expecting, as basic pay plus any fixed allowance?”
Why ask it. Client budgets differ, and a clear figure lets you match quickly.
“What is your notice period, and when could you realistically start?”
Why ask it. Client start dates are often fixed.
“Are you in process with other agencies or employers at the moment?”
Why ask it. It tells you how fast you need to move.
“May we share your answers with the employer we are recruiting for?”
Why ask it. Permission to share should be asked for, not assumed.
Running it with Agentic Blue
Agentic Blue is an applicant tracking system. Applications arrive by themselves from Jobstreet application emails and the job’s own apply page, or as CVs you upload, in one list. AI reads every CV against the job’s must-haves and shows the CV line behind each one, the shortlist goes to the hiring manager as one link they answer, and everyone who applied stays in your talent pool for the next job.
With the AI Interviewer module switched on:
- Keep a separate opening for each client role, each with its own questions, criteria and ranked shortlist.
- Shortlist & Send passes a candidate’s summary to the hiring manager, and any account can export candidates and transcripts.
- Invite colleagues into the same workspace so every consultant works from the same list.
Blue, the AI interviewer, asks every applicant about experience, expected salary, notice period and availability, and does not reject anyone: you decide who moves forward. How it works for employers in Malaysia is on the AI interviewer for Malaysia page, what candidates are told is on the trust page, and how Agentic Blue is priced is on the pricing page.
Where it fits less well
Executive and specialist search. Senior searches depend on sourcing and relationships, not on working through a large pile of applicants.
No client portal. Agentic Blue has no separate login for your clients, so share shortlists and transcripts with them the way you already do.
Questions people ask
Can a recruitment agency use an AI interviewer for several clients?
Yes, by keeping a separate opening for each client role with its own questions and criteria. Candidates in each opening are ranked against that opening’s criteria only.
Do candidates know an AI is interviewing them?
With Agentic Blue they are told before the first question and have to agree before the interview starts.
Can I send interview results to my client?
Yes. Any account can export a candidate and the transcript. Make sure candidates know their answers may be shared with the employer you recruit for.